Wellrun

Your accountant or bookkeeper

Give them a seat, not your password.

Name your accountant or bookkeeper, tick what they may see, and they work in your records without you emailing another file. Their seat is free.

Start your 7 free days See the prices

7 days free, no card. Fill in three sections and you get 7 more. If you choose a plan, from $39 plus GST a month, renewing until you cancel.

The free seat

One seat beside yours, free while your account is open.

One seat beside yours stays free for as long as your account is open. It is there for your accountant or bookkeeper. Once a year you confirm they should still have it, which is one tap and costs nothing. The yearly confirmation is there so a free seat cannot quietly stay open at a firm you stopped using years ago.

Sections open in groups. Tick Money and the seat opens the documents filed under Customers, Suppliers, Money, Licences and Insurance, Systems and Logins and The Business. The seat starts able to see nothing at all, so every single thing they can reach is something you deliberately turned on.

An accountant or bookkeeper who holds a seat from more than one client sees every one of those businesses in one list, Your clients, under their own login, and it costs them nothing. Each row names the business, the sections that client opened to them, when the owner next confirms the seat, when they last opened it and whether it is paused, and one tap opens it.

  • The seat runs twelve months at a time. Confirm it once a year in one tap, at no cost, or it ends by itself. If nobody uses it for ninety days it suspends itself, and the pause is listed on Your team.
  • Switching a seat off is one tap and it takes effect immediately. Pause it and you can switch it back on exactly as it was.
  • Every change to who can see what, and every document added, is recorded with the date and the time, and nothing in the product can edit or remove that record.

People is never available to an outside adviser, whatever you turn on. Those are your employees' records, and nobody asked them whether an outsider could read them. It is refused by the database, not by a setting you could talk yourself past.

The Who can see your records screen. Two panels list what an adviser can and cannot do, a notice states that People is never available to an outside adviser, and one adviser row shows the sections it can open and when access ends.
Every outside seat, the sections it can open and the date its access ends.

Access, drawn out

Each seat opens only the groups you give it.

  • You

    • The Work
    • People
    • Safety
    • Customers
    • Suppliers
    • Premises
    • Vehicles and Equipment
    • Stock
    • Money
    • Licences and Insurance
    • Systems and Logins
    • The Business

    The owner sees everything and never occupies a seat.

  • Your manager

    • The Work
    • Safety
    • Premises
    • Vehicles and Equipment
    • Stock

    Two groups: How we work, and Assets and obligations. The People and Systems and Logins registers stay with you and your administrators.

  • The yard leading hand

    • Premises
    • Vehicles and Equipment
    • Stock

    Tick Vehicles and Equipment and its group opens with it: Premises and Stock.

  • Your accountant

    • Customers
    • Suppliers
    • Money
    • Licences and Insurance
    • Systems and Logins
    • The Business
    • People never

    An outside seat. Tick Money and the documents in every Business records section open, never the registers, and People is refused by the database.

The struck-through People in the accountant's seat is not a setting: it is refused by the database, whatever anybody turns on.

Wellrun is bought and run by the owner. Your accountant, your broker or a buyer sees nothing unless you give them a seat, hand them the sale pack yourself or share it with them by name, and Wellrun passes nothing to any broker.

Your managers and staff

See what went in, without asking anyone.

Give your manager or leading hand a seat and it opens only the groups of sections you give it, documents and registers alike. The People and Systems and Logins registers stay with you and your administrators. One screen lists the documents your people added and every change to who can see what, with the date and the time.

A seat is a slot, not a person. Someone leaves, the next one goes into the same seat and you buy nothing.

Plus as many view-only seats for your team as you like, free.

A view-only seat opens only the groups of sections you tick, documents and registers alike, reads and opens what is filed there, and cannot add, change or remove anything. The People and Systems and Logins registers stay with you and your administrators. Give one to the yard hand who needs to see when the plant is due, or to everyone in the office.

Give your bookkeeper the free seat in week one.

7 days free, no card. Fill in three sections and you get 7 more. If you choose a plan, from $39 plus GST a month, renewing until you cancel.

Start your 7 free days