Free for a week, two if you get going. Pay for the people, not the paperwork.

Keep both, and Drive too. Xero holds your numbers. Dropbox holds your files. Wellrun holds the other list: which licence runs out in March, who holds the login to the alarm monitoring, when the option on your lease closes, and how a job runs, for a new manager's first Monday. A folder holds the document. Wellrun asks whose name it is in. It sits alongside what you have, not instead of it.

Your accountant has your numbers. Last year's return, the BAS, the depreciation schedule, and they do that properly. Ask them whose name the alarm monitoring account is in, where the reset code goes, or how a job actually runs from the phone call to the invoice, and they will ask you. That half of the business has never been written down by anybody, and it is the half a new manager needs on their first Monday.

You have not. That is why it is built in short pieces, on your phone or at the desk. Start with Systems and Logins, because you already know the answers and you do not have to go and find anything. One section, sitting in the ute before you drive off. If you never do a second one, you have still written down the thing that hurts most when the person who knows it leaves.

You may be years from selling, or never sell at all. The list a buyer asks for is much the same list a bank may ask for before it lends, a new manager needs on day one, and your family would need if you were off the tools for six weeks. You are writing it down for those. A sale is just the day it gets used hardest.

Nothing is deleted. If your plan ends or you stop paying, your records stay readable to you, and adding to them waits until you choose a plan again. They are yours, and nothing in here is written in a format only we can read. Getting them out: the owner or an administrator can download a copy of everything at any time, at no cost, on a plan or not: one ZIP with a spreadsheet of each register and every document in a folder for its section. If you close your account, we send you a copy first. The sale pack stays gated on purpose: you cannot assemble one until you hold enough to fill it, and somebody other than you has to put their name on it before it goes anywhere.

Only the people you give a seat to, and only the groups of sections you open for each one. Wellrun's operations console has no route to a customer's records, and the database, not the screen, decides who may read each row. The privacy policy says who can reach the layer underneath and when.

Every record and uploaded file is held in Sydney, and every connection is encrypted in transit. There is no password to guess or leak: you sign in with a link that lasts one hour, and owners and administrators can add a six-digit code from an authenticator app, which we strongly recommend. The database, not the screen, decides who may read each row, and every change to who can see what is written down with the date and the time. No system is perfect, and the privacy policy sets out how it is protected.

Wellrun is Australian, run from Queensland, and every record and uploaded file is held in Sydney. Sign-in emails are delivered by Resend from Japan, and card payments are handled by Stripe.

Nothing. One adviser seat for your accountant or bookkeeper is free on every plan for as long as your account is open. You confirm it once a year in one tap, and it can never open People.

Press Start your 7 free days, enter your email address and open the link Wellrun sends you. There is no password and no card, and nothing is charged unless you choose a plan. Fill in three sections during those 7 days and you get 7 more: a section counts once it holds one saved record or one document. Owners and administrators can also turn on two-step verification, a six-digit code from an authenticator app, and we strongly recommend it.