What you get

What Wellrun does: all 26 things, in the order you meet them.

Wellrun is where an Australian trade or service business records every licence, policy, vehicle and account it holds, whose name each one is in, and the dates that fall due. This is the whole of it. 12 sections, 5 of them registers you fill in line by line, the 11 documents a sale pack is built from, seats for the people you choose, and one dated document at the end. Nothing on this page describes something that does not exist, and the one item that names something unfinished says so in the same sentence.

7 days free, no card. Fill in three sections and you get 7 more. If you choose a plan, from $39 plus GST a month, renewing until you cancel.

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First

What you write down

Five of the twelve sections are registers: a line per thing, with the same fields every time. The other seven open with a short checklist and one named first task. You do not invent any of it and you do not name a single folder.

The twelve sections: The twelve sections are already named, and everything you record goes into one of them.; So the first thing you write down goes into a place that already has a name.
The Systems and Logins register: The register records each system the business runs on, whose name the account is in, where a reset code goes and where you sign in.; So the list of accounts in one person's name exists before the morning that person resigns.
The Licences and Insurance register: The register records each licence and policy, who holds it, its number and the expiry date you read off it.; So the certificate a customer asks for on a Tuesday is on one screen instead of in a drawer.
The Vehicles and Equipment register: The register records each vehicle and machine, its serial number, who has it, what it is on finance with and when its next service falls due.; So the service that fell due while the ute was out on a job is still written on a list.
The Premises register: The register records the lease, the landlord, the end date, and the date each option has to be exercised by.; So the option date sits beside the lease rather than in a file nobody has opened since 2024.
The People register: The register records who works here, what only they can do, who else could do it, and the tickets they hold. It carries no pay rate, no date of birth and no address, because there is no column for any of them.; So the job only one person has ever done is written down before that person takes leave.
Filling a register from a spreadsheet: Each register can be filled from a spreadsheet or a CSV, including a fixed asset export from Xero, and every row comes in as a new record. The cost, value, price and depreciation columns are left out: Wellrun keeps no figures. Systems and Logins and Vehicles and Equipment also start from a list for a builder, a plumber, an electrician, a transport operator or a cleaning business, ticked one row at a time.; So the fleet list already sitting in a spreadsheet becomes the register without being typed in twice.
Documents: A document files into one section, including a photograph taken on a phone, and it is never filed in two places at once. If it already lives in Google Drive, OneDrive or Dropbox, keep a link to where it lives instead: Wellrun keeps the address only.; So the receipt photographed in the yard is filed under Vehicles and Equipment, not in a camera roll.

Then

What it hands back

Everything here is arithmetic on what you already wrote down. Nothing is read out of a document, no figure is calculated for you, and no colour anywhere carries meaning.

The coverage count: The count says how many of the eleven documents a sale pack is built from are recorded as held. It is a count against a fixed denominator, never a percentage, a grade or a colour.; So the work done on a Sunday night shows up as a count that moved.
The next document: The home screen names one document to record next, chosen so it is something you can finish without ringing anybody, and it never shows a list of eleven.; So the next thing is already chosen at nine o'clock on a Tuesday night.
Dates, and how far away they are: The screen repeats the date you recorded and says how many days away it is. It never says something has expired and never tells you to renew anything, because it has not read your licence.; So the licence that renews in March appears in February, in the words you wrote.
The weekly email of your dates: Once a week, on the day you choose, the owner and administrators get one email with the dates that come up in the week ahead, each in the words this screen uses: what you recorded and how far away it is. It is switched off on the Reminders screen.; So the date you wrote down in March finds you in the week it matters, without opening Wellrun.
Alerts at 60, 30 and 7 days: On the day a date reaches 60 days away, again at 30 and again at 7, the owner and administrators get one email listing every date that got there that day. A staff seat can turn them on for the sections it opens. Each person turns their own off on the Reminders screen. Text alerts on the same days are built and not switched on yet.; So the licence you recorded in March is in your inbox two months before the date, and again a week before.
The calendar link: One link, added once, puts the dates you recorded into Google Calendar, Outlook or Apple Calendar. It carries the dates, with the name you gave each one; no documents and no figures.; So the option date turns up in the calendar you already open on a Monday morning.
Views across sections: A view gathers one answer from more than one section, such as everything recorded in a person's name rather than the business's.; So everything held in one person's name is on one screen.

When you are ready

Who else can be in it

Every seat starts able to see nothing. You open it a group of sections at a time, documents and registers alike, and close it in one tap. One of the twelve is not available to an outside adviser at all.

Seats for your people: A seat opens only the groups of sections you give it, documents and registers alike: tick Vehicles and Equipment and Premises and Stock open with it. The People and Systems and Logins registers stay with you and your administrators. A seat is a slot rather than a person, so the next one goes into it without you buying anything.; So the plant records go in on the Friday the service is done, by the person who did it.
View-only seats: Plus as many view-only seats for your team as you like, free. A view-only seat opens only the groups of sections you tick, documents and registers alike, reads and opens what is filed there, and cannot add, change or remove anything. It is not one of your plan's seats.; So the whole crew can check when the plant is due without you paying a seat for each of them.
The activity list: The screen lists the documents added and every change to who can see what, with the date and the time, read from a record that nothing in the product can edit or remove.; So the documents that went in this week are on one screen, with the day each one arrived.
The adviser seat: An outside seat opens the documents in the groups of sections you tick, and never the registers. It runs twelve months at a time: confirm it once a year in one tap, at no cost, or it ends by itself, and if nobody uses it for ninety days it suspends itself. People is never one of the sections available to it, and that is refused by the database rather than by a setting. The seat stays free for as long as your account is open.; So last year's tax access has already ended by the time you remember to think about it.
Who can see your records: The screen lists every outside seat, the sections it can open and the date its access ends.; So the access a firm still has from last year's tax return is on a screen rather than out of mind.

Whenever the day comes

What comes out of it

A dated document, assembled from what you wrote down, that somebody other than you has read and put their name to, and that you print and hand to your accountant, broker or buyer. It is not a valuation and it is not a price.

When you sell, Wellrun issues a sale pack: one dated document of what the business holds, read and signed off by someone other than you, for $995 plus GST per sale, or $795 plus GST on an annual plan, with free changes for 90 days.

The sale pack: A sale pack is what Wellrun issues for a sale: one dated document of what the business held on a given date, naming what it did not. The wording is fixed at the moment it is assembled, so it still reads correctly in two years.; So the first list a buyer's adviser asks for is one document you already have.
A second person's sign-off: A pack cannot be issued until a named person who is not you records their name and the capacity they act in. The database refuses a review by whoever asked for the pack.; So the document that leaves carries a second name and the capacity that person acts in.
Withdrawal: Withdrawing a pack stops that version being handed to anybody else. It does not unsay a pack that already went out, and what it said stays on the record with the reason it was withdrawn.; So the version that went out before the stock count is on the record as withdrawn.
Three other packs: The same records make a handover pack for a new manager, an insurer renewal pack and a bank or lender pack, each priced on the Prices page. Each states what is recorded and names what is not, on a date. A named reviewer is optional for these three, and a pack nobody reviewed says so. The bank or lender pack holds no figures, and the handover pack names people by role only.; So a new manager, an insurer or a bank is handed one dated document built from records you already keep.
The format your records are kept in: Nothing here is written in a format only we can read. The owner or an administrator can download a copy of everything whenever they like, at no cost: one ZIP holding a spreadsheet of each register and every document, in a folder for each section, with the address of each link. If you close your account, we send you a copy of your records first when you ask. The sale pack is a separate thing and it is gated, as the two items above set out.; So the copy you keep opens on a machine that has never heard of Wellrun.
The record of access and documents: Every change to who can see what, and every document added, is recorded with the date and the time. Nothing in the product can edit or delete that record, and the database refuses any change to it.; So the question of when the bookkeeper's access was switched off has an answer that is not a memory.

The method behind three of these, in plain words: how to keep track of licence and insurance expiry dates, the business handover checklist and the documents buyers commonly ask for.

About twenty minutes, from memory

Start with the one you already know the answers to.

Systems and Logins. No files, no uploads and never a password.

Start your 7 free days asks for your email address and sends you a sign-in link, with no password and no card. One short setup screen comes before the first section opens: your business name, and a tick to accept the agreement. Fill in three sections during those 7 days and you get 7 more.

See one worked example Start your 7 free days